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How to manage and secure Teams for remote work

Teams and O365 governance is important and can be a difficult task. We’ve got you covered…

Working from home is the new normal, and many organisations are rolling out Microsoft Teams. Depending on where you are in the journey, you will have different considerations for your Microsoft Teams implementation.  

At ABM, we have been using Microsoft Teams for some time now, and we wanted to share our findings with you to help you safely collaborate in Microsoft Teams and Office 365. 

What is Teams?

Teams is a hub for collaboration. Microsoft has many tools that help us work better, and Teams bring all of them together in one interface. 

Every time we create a Team, Microsoft does some work in the background for us by provisioning essential O365 services for the Team members to work together effectively. When you create a Team, the following services are provisioned: 

  • An Office 365 Group is created to manage users and services 
  • A SharePoint site and OneDrive are created to store content 
  • A shared mailbox is created in Exchange Online 
  • A OneNote workbook to help with Team notes 

Other services like Planner Boards and Power BI Workspaces can also be associated with the Team. By giving a user access to the Team, you provide them with access to these services. This helps to ensure people have access to what they need.

Getting started with Teams

Many organisations that have waited to roll out Teams are now being forced to do so. The reality is, if we don’t enable our people to collaborate on a safe platform, then they will find new ways of collaborating, which can expose sensitive company information on platforms that are not under IT control. 

VPN is old technology, adding a cumbersome and unnecessary layer.  Pure cloud systems have the flexibility and simplicity to enable a remote workforce, but what about governance?  

  • How do I set up Teams and file sharing with SharePoint online? 
  • How do I install Teams on all the devices on my network? 
  • How do I control what people can and cannot do with Teams (including sharing content with external people)? 
  • What content do I need to move into TeamsNo one wants to move their entire file share or SharePoint content store.

Once Teams has been deployed, how do I manage and govern it?

IT departments will soon start facing governance issues as Teams usage rockets. Meaningful content that currently resides on SharePoint or file servers will be moving to the cloud. Staff will have the ability to add external parties to Teams. We need to act quickly to ensure “safe-collaboration”.  

Key considerations: 

  • How do I control what my people can and cannot do with Teams (including sharing content externally)? 
  • How do I classify and secure content that has left company borders?  
  • How do I comply with privacy regulations in a collaborative environment 
  • How do I manage Teams lifecycle – i.e. how long should I keep the data and how do I know which Teams are no longer being used? 

Other considerations:

  • Finding hidden data, e.g. files created/saved in a team that are legally significant but not accessible by management.
  • Deleted data.  Who can delete data and how does the organisation restore it?  It could be legally or commercially important. 
  • Accessing content on mobile devices or devices that are not linked to your domain.

Teams and O365 governance is essential and can be a difficult task. ABM and AvePoint have made it easier by streamlining and automating many of the governance tasks that will help your organisation have an effective Teams implementation. To download this free eBook on Governance Automation, please fill in the above form to download it instantly or get in touch with me directly.  

Get in touch. I am keen to help you get your teams securely connected.

Hein Taljaard
Head of Digital
ABM Systems

I would like to speak to Hein about secure teams for remote work

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